Getting Started with Xilnex E-Invoicing
Read Me First
Before we begin, please review the following important points:
- Xilnex product is directly integrated with IRBM's API.
- Upon complete setup, your document may be submitted to IRBM via the API.
- All testing should be conducted in the staging environment.
- Ensure that all configurations are correctly set up before submitting documents.
- All testing is advisable to be commenced in the staging environment until official decision is made for switch.
- Once the environment is switched to production, it cannot be reverted to staging.
- Ensure data accuracy to prevent discrepancies in submission.
- Verify your business details and check with your tax agent/finance department to ensure compliance before submitting any official documents.
- We recommend contacting our Xilnex team for an e-invoicing training session to help you understand the system effortlessly
Terminology
Term | Description |
|---|---|
LHDNM | Lembaga Hasil Dalam Negeri Malaysia |
IRBM | Inland Revenue Board Malaysia (English equivalent of LHDNM) |
Supplier | Also known as the Seller; receives payment from the Buyer |
Buyer | Also known as the Purchaser; makes payment to the Supplier |
B2C | Business-to-Customer; typically refers to a retail model |
B2B | Business-to-Business; typically involves invoicing rather than receipts |
B2G | Business-to-Government; follows the same invoicing model as B2B in Malaysia |
Pre-production | IRBM's staging environment where e-invoices can be submitted for testing purposes |
Production | The live environment where submitted e-invoices are considered official |
TIN | Tax Identification Number |
Our Design Approach
POS systems with built-in E-Invoicing capabilities are still rare in the industry. Typically, this functionality is handled separately by accounting software in a SaaS setup. At Xilnex, we break the mold by offering an integrated E-Invoicing module right within our POS solution since the first day of Malaysia E-Invoicing implementation.
When E‑Invoicing was first announced, many business owners felt it added an extra burden just to stay compliant. Our goal from the beginning has been to design a system that requires the least operational effort from the business owner. Once configured, the system should run on its own with minimal user intervention and allow businesses to focus on what they do best.
Of course, it all comes down to how a business wants to integrate E‑Invoicing into its daily operations. For those who prefer minimal to no disruption to their existing, says, POS usage, we make this possible. For example, when a walk‑in customer requests an E‑Invoice, the business owner can complete the transaction as usual, then request the walk-in customer to proceed claiming the E-Invoice via E-Receipt portal. This serves as a strong testament that no additional effort is needed from the business owner to remain compliant.
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