Generate E-Invoice Submission Manually

Generate E-Invoice Submission Manually

Xilnex E-Invoicing is designed to run automatically once setup is completed. However, there are situations where you may need to manually generate an e-invoice to react promptly:
  1. Wrong setup or misconfiguration that prevented auto submission
  2. You updated the transactional document details and need to resubmit
  3. You need immediate posting (without waiting for the scheduler)

Requirements

Before you start, ensure the following:
  1. You have access to Xilnex Portal > E-Invoice Dashboard (Learn how to enable permission required).
  2. The original transactional document is finalized and ready for submission.

Step-by-step

  1. Log in to Xilnex Portal.
  2. Go to E-Invoice Dashboard.
  3. Select the e-invoice type you want to generate:

    1. E-Invoice (Individual)
    2. Consolidated E-Invoice
    3. Debit Note (Sales)
    4. Credit Note (Sales)
    5. Refund Note
    6. Self-Billed E-Invoice
    7. Self-Billed Credit Note
    8. Self-Billed Refund Note

  4. Click View Detail.


  5. Click Generate.


  6. Find the document you want to generate:
    1. If you have the document number, use Search
    2. If you don’t, select Store and Period (Date), then click Apply Filter


  7. The eligible documents will be listed. Select the required record(s), then click Add to generate.

    Notes: If the document is not shown in the Generate list, check the following:
      1. Your selected Store/Period filter is incorrect, or the search keyword is invalid.
      2. The document has already been posted.
      3. The document hasn't been synchronized to server yet (local only).
      4. The document is not eligible for e-invoicing (not entitled).

  8. After adding the records, the document should appear in the listing with status Pending. Wait a few seconds (up to 2 minutes).

  9. Click Refresh to view the latest submission status.

Additional Notes

Failed to generate
Consolidated E-Invoice
Failed to generate
In case you're facing problem generating the e-invoice, kindly copy the error and send it to Xilnex Support for verification. 

Consolidated E-Invoice
Consolidated E-Invoice is generated by day and by store.

If you select a period from 1 January to 31 January for one store, the system will generate 31 Consolidated E-Invoices (one per day). If you select multiple stores, the total number of Consolidated E-Invoices multiplies accordingly.




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