Generate E-Invoice Submission Manually
Xilnex E-Invoicing is designed to run automatically once setup is completed. However, there are situations where you may need to manually generate an e-invoice to react promptly:
- Wrong setup or misconfiguration that prevented auto submission
- You updated the transactional document details and need to resubmit
- You need immediate posting (without waiting for the scheduler)
Requirements
Before you start, ensure the following:
- You have access to Xilnex Portal > E-Invoice Dashboard (Learn how to enable permission required).
- The original transactional document is finalized and ready for submission.
Step-by-step
- Log in to Xilnex Portal.
- Go to E-Invoice Dashboard.
- Select the e-invoice type you want to generate:
- E-Invoice (Individual)
- Consolidated E-Invoice
- Debit Note (Sales)
- Credit Note (Sales)
- Refund Note
- Self-Billed E-Invoice
- Self-Billed Credit Note
- Self-Billed Refund Note
- Click View Detail.
- Click Generate.
- Find the document you want to generate:
- If you have the document number, use Search
- If you don’t, select Store and Period (Date), then click Apply Filter
- The eligible documents will be listed. Select the required record(s), then click Add to generate.
Notes: If the document is not shown in the Generate list, check the following: - Your selected Store/Period filter is incorrect, or the search keyword is invalid.
- The document has already been posted.
- The document hasn't been synchronized to server yet (local only).
- The document is not eligible for e-invoicing (not entitled).
- After adding the records, the document should appear in the listing with status Pending. Wait a few seconds (up to 2 minutes).
- Click Refresh to view the latest submission status.
Additional Notes
Failed to generate
Consolidated E-Invoice
Failed to generate
In case you're facing problem generating the e-invoice, kindly copy the error and send it to Xilnex Support for verification.
Consolidated E-Invoice
Consolidated E-Invoice is generated by day and by store.
If you select a period from 1 January to 31 January for one store, the system will generate 31 Consolidated E-Invoices (one per day). If you select multiple stores, the total number of Consolidated E-Invoices multiplies accordingly.
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