Enabling Staging Mode in Xilnex Classic

Enabling Staging Mode in Xilnex Classic

Introduction

The Staging Mode function provides a controlled environment for testing, configuration, and validation before applying changes to the live production system. It allows businesses to experiment with settings, workflows, and data without affecting actual sales or reports.

In Staging Mode, users can:

  • Work with staging data that simulates real transactions and inventory.

  • Test new configurations such as promotion rules, pricing schemes, UI settings, and device integrations.

  • Validate operational processes including payment flows, receipt printing, and stock movements.

  • Adjust and refine setups to ensure accuracy, usability, and compliance prior to go-live.

Use Cases
Staging Mode is particularly useful for:

  • Rolling out new features or system upgrades.

  • Training staff in a risk-free environment.

  • Testing third-party integrations (payment gateways, loyalty programs, online ordering platforms).

Benefits
By using Staging Mode, businesses can:

  • Reduce operational risks.

  • Shorten deployment cycles.

  • Maintain system reliability in live environments.

How to Enable Staging Mode in Xilnex ClassicPOS?

  1. Enable Xilnex POS to run in Staging Mode which is located in System Configuration > Staging DB > This Machine.


  1. After configuring from configuration above from Production Mode to Staging Mode, Xilnex will run a process to clone all the local database into a set of new staging local databases.



    Note: The Staging Mode configuration is applied at the machine level, not per user. To allow other users to switch to Staging Mode on the same machine, they must be granted the permission [Allow to access staging DB configuration].



  1. After enabling Staging Mode in Xilnex, the following changes will occur:
    1. A notification line will appear in the Main Menu displaying: “You are currently in ‘Staging’ mode.”


    2. While in Staging Mode, Xilnex will not sync any transactions or data to the Cloud (production server). All activity performed remains local to the staging environment.


    3. All the data created and updated in Master Data, such as creating and updating items, creating and updating clients, etc, will not take effect in the Production database.
    4. Besides Master Data, all the transactions created under Sales / Inventory section will not be recorded in Production database as well.
    5. All the printing under Staging Mode will come with 'Staging Outlet' watermark.
  1. After completing the action required in Staging Mode, in order to swap back to Production Mode, you can go to the same configuration location as System Configuration > Staging DB > This Machine.

Re-cloning to staging process

  1. The staging mode database will only capture the data when enabled the Staging Mode configuration and under staging mode will not trigger the synchronization process, which means the data will not updated while in Staging mode.
  2. In order to get the latest update from the server, users can go to the Staging DB configuration page and perform Re-clone to Staging action:


  • There will be a notification when process regeneration of staging table is complete.


Module Supported in Staging Mode

After enabling staging mode in Xilnex, the system will run in offline mode, which means:
  • Sync process will be skipped and no local data will sync up to server
  • Data created during staging mode enabled will impact the staging table only included:
    • Master Data (Item, Client, Vendor, Menu Management, Price Modifier)
    • Sales (Sales Invoice, Point Of Sale, F&B Point Of Sale, Sales Order, Sales Return, Quotation)
    • Inventory transaction (Purchase Order, Purchase Return, Goods Received Note, Transfer Note)
    • Others (Stock Request, Stock Adjustment, Bill of Materials, Reorder Point, Picking, Prepacking)
    • Promotion synced before enable staging mode will be supported.
  • Data created / updated during staging mode will be removed after swap to Production Mode, including master data, sales data and inventory data.

Module Not Supported in Staging Mode

Certain modules that require Online Mode to process will not function in Staging Mode, including:
  • User management
  • Stock Take
  • Stock Card
  • Live Order
  • E-invoice Posting
  • Online Redemption (Voucher, Point, Third-Party and etc.)