Staff Meal Integration

Staff Meal Integration

Staff Meal Integration User Guideline

Introduction

Staff Meal Integration allows F&B POS to deduct staff meal credit / wallet balance directly from a third-party staff management system when staff purchase meals.
This feature is currently supported for F&B POS only.

  1. Initial Setup

Before using Staff Meal Integration, the feature must first be configured in F&B POS.
Navigate to the Staff Meal Integration setup page and fill in all the required fields.
Note: The required setup fields depend on the third-party provider integration.
System Configuration > Marketing > All outlets > Third Party Staff Prepaid System
After setup is completed and enabled, the following features will be available in F&B POS:
  • Staff Credit Scan
  • Staff Wallet Payment

  1. Staff Credit Scan During Ordering

During item ordering, cashier can identify the staff member by using the Staff Credit function.
Location example:
Click on Staff Credit.

The system will display a scan page for the cashier to scan the staff ID / QR code.

  1. Staff Information Display

After successful scanning, the staff information will be displayed on the ordering screen. The system only can select one either client or staff

Important: F&B POS can display either:
  • Client information, or
  • Staff information
The system cannot enter client or staff both at the same time (Only 1).

  1. Making Payment Using Staff Wallet

After the order is completed:
  1. Click on Payment
  2. Select Staff Wallet as the payment method
The system will then deduct the amount from the staff wallet / prepaid balance from the integrated third-party system.

  1. Validation During Payment

If cashier selects Staff Wallet payment without scanning any staff member first, the system will prompt the cashier to scan the staff ID before payment can proceed.
This is to ensure the wallet deduction is linked to the correct staff account.

  1. Process Flow Summary

  1. Configure Staff Meal Integration
  2. Enable Staff Prepaid feature
  3. Create order in F&B POS
  4. Click Staff Credit
  5. Scan staff ID
  6. Staff information displayed
  7. Proceed to payment
  8. Select Staff Wallet

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