E-Journal for BIR Compliance (Philippines)
Overview
The E-Journal feature generates a .txt file that complies with BIR (Bureau of Internal Revenue) requirements in the Philippines.
This feature is available only for the Philippines COM. Users from other countries' COMs will not be able to view or access this feature.
Prerequisites
To enable the E-Journal feature, the following system configuration must be enabled:
Classic System Configuration
- Enable Transaction Logging (must be ticked)
Once transaction logging is enabled, the system will record supported receipt transactions for E-Journal generation.
Accessing the E-Journal
Users can generate the E-Journal from the Report Printing module by selecting E-Journal.
The report allows users to select which transaction types should be included in the exported file.
Available filters:
- Sales
- Cancel Sales
- Return Sales
- X Reading (Cash Declaration)
- Z Reading (End of Day)
Export Location
After the user clicks Print, the system automatically exports the E-Journal files to the following directory:
A separate folder is created for each COM using its COM number.
File Generation
The system generates one text (.txt) file for each selected transaction type.
For example, if the user selects:
- Sales
- Cancel Sales
- Return Sales
the system will generate three separate .txt files, one for each transaction type. The .txt file name will be like the from date until end date and the modules name. May refer image below
Receipt Format
The E-Journal content is generated based on the receipt format that was originally printed by the user.
The system copies the printed receipt content from the transaction log into the corresponding E-Journal text file.
Note
The generated .txt files do not preserve the original receipt line formatting. As a result, the output may appear as continuous text without receipt separator lines or printed layout formatting.
This is the expected system behavior and is considered normal, as the E-Journal is intended to record the receipt content for BIR compliance rather than reproduce the visual receipt layout.
Supported Transaction Types
The current implementation supports the following transaction logs:
Transaction Logging
The E-Journal is generated based on the transaction logs captured when receipts are printed.
The logging follows the actual receipt output. Whenever a supported transaction is completed and its receipt is printed, the system automatically saves the transaction information into the transaction log.
Later, when the user opens Report Printing > E-Journal, the system retrieves the logged transactions that match the selected filters and exports them into the E-Journal .txt file.
Only supported transaction types are included in the exported file. Reprinted receipts are ignored and are not recorded as new E-Journal entries.
Related Articles
Xilnex Classic BIR Discount Guidelines (Philippines)
1. Overview The BIR Discount feature supports statutory discounts for eligible customers in the Philippines. This feature is currently: Available only for Philippines companies Supported only in the F&B POS for now Configured through Xilnex Classic ...Enabling Staging Mode in Xilnex Classic
Introduction The Staging Mode function provides a controlled environment for testing, configuration, and validation before applying changes to the live production system. It allows businesses to experiment with settings, workflows, and data without ...How to Disable Cash Payment in POS
E-wallet growth E-wallet payments are now a primary way customers pay, and many merchants are intentionally moving away from cash to match this shift. In many markets, e-wallet usage has moved from niche to mainstream, with a majority of consumers ...What is Menu Priority Level?
The Priority Level setting in Menu Management is used to determine which menu should take precedence when multiple menus are available in the same location. Since a single outlet may have different menus (e.g: Seasonal menu, Breakfast menu, ...How to Duplicate a Menu Profile?
The Duplicate Profile function allows users to quickly create a new menu profile by copying an existing one. This is especially useful when multiple outlets or locations share similar menus but require slight adjustments (e.g., pricing, item ...
Recent Articles
Managing Lark User Email Mapping in Xilnex for Lark
Overview The Users card matches each Xilnex user to their Lark account by email. This is what lets features like Permission Approvals and Document Approvals deliver Lark cards to the right person. This article covers how to review the mapping and fix ...E-Wallet and Credit Card Payment - Recheck Status & Force Complete
This guide walks you through what to do when a payment goes through on the terminal or e-wallet, but Classic POS fails to commit sales. When Does This Happen? During payment, Classic POS will show a "Connecting to Ewallet party..." or processing ...E-Journal for BIR Compliance (Philippines)
Overview The E-Journal feature generates a .txt file that complies with BIR (Bureau of Internal Revenue) requirements in the Philippines. This feature is available only for the Philippines COM. Users from other countries' COMs will not be able to ...Disconnecting or Reconnecting Xilnex for Lark
This article covers how to disable a template, fully disconnect the integration from Lark, and reconnect it again. Disable a Template Turning a base off only stops that one base, everything else keeps syncing, and none of your existing data in Lark ...Creating a Base in Xilnex for Lark
Overview This article walks you through creating a base for a template, giving end users access to it in Lark, and verifying data is syncing correctly. Xilnex for Lark must already be connected before you start. If the Templates card isn't accessible ...
Popular Articles
Basic - How to create a voucher-coupon
Voucher and coupon definition Voucher can be generated in bulk and can be used once Coupon can only be created one at a time (reusable code) and can be use multiple times Pre-voucher / coupon setup There are 2 things need to be prepared before we can ...Understanding DuitNow QR Payment in ClassicPOS
Introduction This document introduces the DuitNow QR payment feature available in the Xilnex Retail POS, enabling merchants to accept payments conveniently through Malaysia's national QR payment standard. The integration of DuitNowQR simplifies the ...Intermediate - How to Configure and Use Approval Settings in Purchase Orders (PO)
1.0 What is approval setting In general, "approval setting" refers to the configuration or process by which a request, action, or change must be reviewed and approved before it proceeds. The term is often used in business, software applications, and ...Buy 2 for Special Price Promotion
Use Case: Stock clearance, seasonal offers, or spotlight products. From the sample screenshot above, this promotion requires 2 items to trigger. If only 1 Milk Tea is added to the sales list, no discount will apply since the condition of 2 items is ...Creating Delivery Type for Sales in Classic POS
How to Create Delivery Type 1. Access to the [System Configuration] 2. Select the [Sales] section 3. In the [All Outlets] tab, look for the 'Delivery Type' 4. Click on the [Configure] In the Delivery Type Setup form: 1. Enter the Delivery Type. 2. ...