Getting Started with Xilnex Mobility

Getting Started with Xilnex Mobility

Welcome to Xilnex Mobility, an Android-based mobile application designed to simplify inventory management and operation workflows. This guide will help you get started quickly and efficiently.

Overview

Xilnex Mobility equips users with essential tools to manage inventory tasks on the go, including creating purchase orders, receiving stock, and conducting stock takes. Additionally, its comprehensive task management module enhances daily operations by displaying assigned tasks, ensuring users stay on top of their responsibilities and reducing the likelihood of missed tasks.

Things to Note

  • Sync Regularly: Ensure the app is synced with the server to keep data up-to-date. Configurations and permissions are only synced at the login page, while updated data is synced after successful login.
  • Explore Features: Familiarize yourself with each module to understand its capabilities.
  • Stay Connected: Maintain a stable internet connection for seamless operations.

Installing Xilnex Mobility

Step 1: Download the App
1. Open the Google Play Store on your Android device.
2. Search for Xilnex Mobility.
3. Tap "Install" to download and install the application.

Step 2: Log In to your Account
1. Launch the Xilnex Mobility app.
2. Enter your login credentials (username and password) provided by your administrator.
3. Tap "Log In".
4. If this is your first time logging in to the app on a new device, a prompt to key in the license key will appear. You may click here for the guide to generate the required license key.
5. Click "Apply" after a valid license key has been inserted.
6. Select an outlet from the outlet selection list.

Step 3: Allow Data Sync
After logging in, allow the app to sync all necessary data to ensure that inventory tasks can be performed without issues. You may check the status of the data sync from the Sync page as shown in the video below.
  1. The bar on the left of each data group indicates the sync status.

    Colour​
    Status
    • Not sync (due to no data present)
    • Not started (the sync has yet to progress to this data group)
    • In progress
    • Completed. All data successfully sync

  2. The text underneath each data group indicates the last sync date and time.

Navigating the Interface

Home

The Home tab is the default landing page after logging in to the application. This tab provides access to item related modules as follows:
  1. Item: View item information and stock quantities for all permitted outlets
  2. Barcode Print Queue: Compile a list of all the items and the required print quantities and convert them into a shareable QR code for printing in the office via Xilnex Classic
  3. Notification: Centralized inbox to display messages relevant to the logged-in user or outlet. 

Task

This tab lists all the assigned tasks for the current user. Tapping on any task in the list will display the task details, which the user can view and begin the start at the stated date and time.
A detailed explanation of this module can be found here.

Inventory

The Inventory tab is the most comprehensive tab out of the 3 tabs. It comprises of all the modules for the user to perform inventory transactions which are:
  1. Purchase Order: Create and manage purchase orders for stock replenishment.
  2. Purchase Return: Document and track items being returned to suppliers.
  3. Approval List: Approve or reject documents requiring managerial consent.
  4. Goods Receive Note: Record and verify received stock from suppliers, inter-outlet transfers or without any previously-issued orders.
  5. Stock Request: Request stock from the warehouse or other outlets.
  6. Transfer Note: Document stock transfers between outlets.
  7. Transfer Request: Initiate requests for stock transfers from other outlets.
  8. Wastage Adjustment: Log and manage stock adjustments due to wastage.
  9. Stock Adjustment: Adjust stock levels for discrepancies or corrections.
  10. Stock Take Segments: Divide stock counts into manageable segments for accuracy.
  11. Stock Take: Conduct full or partial stock counts to reconcile inventory.
  12. Order Fulfillment (Picking and Packing): Process orders by picking items and verifying them during packing.
  13. Food Stock: Manage stock for food preparation, including monitoring ingredient availability and preparation status.
  14. Material Process (Prepacking): Prepare raw materials or ingredients for upcoming use.

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