Xilnex-AutoCount - Installation & System Requirements
This section explains how to integrate the Xilnex Retail Management System with the external AutoCount Accounting System to automate data posting from operations to accounting.
System Requirements
Before you begin integrating Xilnex with AutoCount, ensure that your system meets the minimum requirements and that all prerequisites are in place. Both Xilnex and AutoCount must meet the following minimum versions:
System | Version |
Xilnex (Classic POS) | 2.17.251022 or above |
AutoCount Application | 2.2.18.25 |
AutoCount Database | 2.2.83 |
AutoCount Server | 2.2.13.2 |
Important: Both applications must be installed on the same Windows device that runs the posting program.
1. Installation & Access Requirements
- Xilnex Application (Classic POS) installed and running
- AutoCount Accounting installed and running on the same device
- Windows-based posting engine accessible and configured
- Administrator credentials for both Xilnex and AutoCount
- Xilnex Web Portal access (URL: https://web-xilnex-portal-uat.azurewebsites.net/Integration)
2. User Permissions & Credentials
Prepare the following credentials before starting:
- Xilnex Account: Valid user account with admin or integration privileges
- AutoCount Account: Admin user ID and password for the account book to be used
- Account Book: Identify which AutoCount account book will receive posted data
2. Data & Configuration Checklist
Before integration, confirm:
- Chart of Accounts (GL codes) defined in AutoCount
- Payment methods configured in AutoCount (Cash, Card, E-Wallet, etc.)
- Creditor and Debtor control accounts set up in AutoCount
- Master data (vendors, customers) exists in AutoCount
- Sales, Purchase, and other accounting modules configured in AutoCount
3. Estimated Setup Time
- Configuration in Xilnex Portal: 1–2 hours (depending on complexity)
- Testing & Validation: 1–2 hours
- Total First-Time Setup: 3–4 hours
Related Articles
Xilnex-AutoCount - What Gets Synchronized?
The Xilnex–AutoCount integration establishes a seamless, automated data exchange between your Xilnex Retail Management System and AutoCount Accounting System, so your operational transactions are automatically reflected in your financial records. 1. ...Xilnex-AutoCount - Account Code Mapping
Account Code Mapping connects Xilnex transaction components (sales types, item categories, payment methods) to AutoCount GL accounts and payment codes. This ensures transactions post to the correct financial accounts. What Is Account Code Mapping? ...Xilnex-AutoCount - Posting Cash Sales
Cash Sales posting consolidates daily retail POS transactions and posts them to AutoCount Cash Book Entry, providing accurate cash-flow visibility and daily revenue tracking. What Is Cash Sales Posting? Cash Sales posting: Consolidates all retail ...Xilnex-AutoCount - Document Field Mapping
Document Field Mapping specifies how Xilnex fields appear in AutoCount document fields. This includes header-level data (like Document Number and Customer) and detail-level data (like Item Description and Tax Code). What Is Document Field Mapping? ...Xilnex-AutoCount - Document Type Mapping
This guide explains how to activate and configure Document Types—which modules and documents are integrated and how they behave during posting. 1. What Is Document Type Configuration? Document Type defines: Which Xilnex modules (Sales, Purchase) are ...
Recent Articles
Production Release (2026-03-04)
Release some bugfixes for Live Order and Live Kiosk. Live Order v1.0.572.0304 Live Kiosk v1.0.572.0304 Live Order v1.0.572.0304 Bugfixes Fixed a case where LiveOrder payments got stuck Fixed the closure day/hour settings so they followed the ...Production Release (2026-03-02)
Release several bug fixes for Live Order and Live Kiosk. Additionally, there are some features and tweaks for Live Kiosk. LiveOrder v1.0.625.0302 LiveKiosk v1.0.625.0302 LiveOrder v1.0.625.0302 Bug Fixes - Fixed an issue where out-of-stock items were ...11.0 Referral Program
The Referral Program module helps businesses grow their customer base organically by incentivising existing members to invite friends and family to join the Xilnex Loyalty App. Both the referrer (existing member) and the referee (new user) receive ...10.0 Push Notification
The Push Notification feature enables businesses to communicate directly with their customers through real-time alerts delivered to the app. It is the most direct channel available within the Xilnex Loyalty ecosystem for reaching members instantly. ...9.0 Store Location
The Store Location module helps members find your outlets quickly through an interactive map and store listing embedded within the Xilnex Loyalty App. This feature reduces friction for customers looking for the nearest branch and drives foot traffic ...
Popular Articles
Basic - How to create a voucher-coupon
Voucher and coupon definition Voucher can be generated in bulk and can be used once Coupon can only be created one at a time (reusable code) and can be use multiple times Pre-voucher / coupon setup There are 2 things need to be prepared before we can ...Understanding DuitNow QR Payment in ClassicPOS
Introduction This document introduces the DuitNow QR payment feature available in the Xilnex Retail POS, enabling merchants to accept payments conveniently through Malaysia's national QR payment standard. The integration of DuitNowQR simplifies the ...Basic - How to change custom cost to another branch that don’t have custom cost
Change custom cost to another branch that don’t have custom cost 1. Get the item list from the location with custom cost (Item Code, Name, Custom Cost) 2. Make sure the Show Location Price are selected 3. Export the item list in Excel 4. The file ...Intermediate - How to Bill & Post to Sales from Transfer Note
1.0 Purpose A bill is required from transfer note when an inventory transfer involves financial transactions, cost allocation, or compliance with tax and accounting regulations. It is used when stock is moved between outlets that operate as separate ...Basic - How to enable E-Receipt Portal and QR Code Setup on Printing format in Xilnex
Enable E-Receipt Portal Enable the E-receipt functionality Once Enabled, you will be getting the E-Receipt portal link Continue under Theme & Styling, enabled for the E-Invoice (LHDN) You can customize the look and feel of the E-Receipt portal ...